As a corona virus precaution, more and more companies are reconsidering the necessity for face-to-face meetings and travel. Can meetings be held via online platforms? Are these journeys necessary? The execution or postponing of safety related workshops is being considered as well.
Bilfinger Tebodin has noticed that our experience gained in earlier workshops, referred to as the Green HAZOP, are very useful in these times. We currently support multiple clients with HAZID and HAZOP workshops via online platforms.
Challenges & opportunities
The challenges for the execution of these workshops via a webcam and online platforms are evident, and have been experienced by us in the past. An online meeting can create a distance between participants, which affects the communication and brainstorming processes:
- Participants in a workshop have a reduced or no view of other team members, where body language is an important way of communication;
- The workshop facilitator has reduced ability to validate whether all participants of the meeting are present and actively contributing to the workshop;
- Participants cannot easily point at documents or stand together around larger design drawings.
Besides these, there can be physical and technical challenges like the speed, reliability and accessibility to the internet and online platforms. In workshops with participants spread around the globe, the time difference can become a relevant topic.
We experience that developments in hardware as well as software bring us opportunities to better deal with these challenges. In addition, this approach results in more flexible planning and a reduction in the impact on the carbon footprint.
The golden rules of the Green HAZOP
Bilfinger Tebodin is exploring ways for dealing with the different challenges. One of our first steps in this are our five golden rules for the execution of safety related workshops at a distance:
- All participants are visible, either via one 360° camera or via individual webcams;
- All participants have proper sound systems to allow them to hear and to be heard;
- All participants should be able to see documents shared by other participants and share documents themselves;
- A kick off meeting is held to check all connections and discuss the workshop at distance process;
- The general requirements for safety workshops will apply, e.g. all participants have the relevant documents available, in hardcopy or digital.
Is the HAZOP at distance already a perfect replacement for the execution of these studies in one meeting room? We believe it is not, and therefore we are currently developing the service based on our experience and expertise. We do believe that our approach does lead to a quality HAZOP though, and are therefore able to keep serving our clients, also at a distance.
Do you want more information on our services at distance? Please contact Maarten Vriezen at email@example.com